Wednesday 18 December 2013

The Benefits of Outsourcing Invoice Data Entry to Reliable Data Entry Service Providers

What are invoice data entry services?

The world is progressing towards “paperless” offices and most establishments are using automation in invoice processing. They are using latest programs, software and techniques for invoice document management. Several reliable and reputed data entry companies are also offering specialized solutions such as invoice data entry services to help you process your invoices, so that you can focus on other core activities. By outsourcing your data entry requirements to data entry experts you can make faster deliveries to your customers and increase your customer satisfaction.

Data entry without any automated features is tedious and time consuming, as for a person to manually key data into a system it takes about 20 seconds. Automated data entry relieves the company from hiring an extra personnel and setting up the required infrastructure to encode text and data into the system. Most invoice data entry systems use Optical Character Recognition technology to scan and post information. OCR allows the scanned documents to be edited and stored without having to retype the document.



The most commonly availed invoice data entry services include the following-  

  • Data entry for self-billing invoices
  • Journal data entry
  • Data entry of memos (Credit and Debit entries)
  • Data entry of sales and purchase bills 
  • Invoice data entry from hard copies/scanned images 
  • Accounts payable data entry
  • Voucher data entry 
  • Invoice data entry services using Citrix, Kofax, VPN or remote terminal

The process of automated invoice data entry services- 

The process of automated data entry is pretty simple. Firstly the invoice which has to be documented is scanned and then the file is converted into an easily editable and storable format. The system then recognizes essential information such as the vendor’s name, date of transaction, proposed date of payment, amount due and any other important information that is found on the scanned invoice. Then the automated data entry systems process semi structured documents in an accurate and quick manner.

The benefits of outsourcing invoice data entry to reliable and reputed data entry service providers- 

  • Reputed and professional data entry companies use state-of-the-art technology and the best infrastructure to provide world class services to their clients. They use latest scanning and printing techniques along with latest data entry software to provide accurate end results and timely completion of projects.
  • Reputed outsourcing companies follow quality checks and practices at every step to ensure high quality and error free output.  Each entry is double checked before sending the final output to the client. Most companies also follow a multi-layered Quality Control (QC) process.
  • Professional data entry companies employ skilled and experienced data entry operators. They are also seasoned at handling large volumes of data within quick turnaround time.
  • Each project is assigned a dedicated supervisor/project manager, who communicates with the client and also sends regular updates to the clients.
  • Professional data entry service providers are adept at providing bespoke solutions to their clients as per the requirement and budget of the project.
  • They also apply adequate measures to provide maximum data security and confidentiality. 

Summary – The above article briefly explains about invoice data entry services and lists some of the commonly availed services. It explains the process of automated invoice data entry services and concludes by listing the benefits of outsourcing invoice data entry to reliable and reputed data entry service providers. 

3 comments:

  1. Useful blog to get the essential information about the benefits of outsourcing invoice field.
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